Company Secretarial Services

Under the Hong Kong Companies Ordinance, every Hong Kong-registered limited company is required to appoint a company secretary who must be either a Hong Kong resident aged 18 or above or a Hong Kong-registered company.

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At Windward, our corporate secretarial team provides comprehensive support, from company incorporation to ongoing compliance and governance. We assist in structuring corporate frameworks, implementing governance policies, fulfilling statutory duties, and managing daily operations, allowing our clients to focus on their core business growth.

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Our Services Include:

• Acting as Company Secretary

• Maintaining Statutory Records (e.g., Register of Directors, Meeting Minutes, Financial Statements)

• Filing Statutory Returns (e.g., Annual Returns, Tax Filings)

• Handling Corporate Changes (e.g., Director Changes, Share Transfers, Deregistration)

• Providing Registered Office Address & Legal Document Handling Services

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With Windward’s professional team, you can ensure that your statutory records remain complete and fully compliant. Our confidential, efficient, and expert services enhance corporate governance and transparency, giving you peace of mind in regulatory compliance.

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Setting up an offshore company (e.g., British Virgin Islands, Cayman Islands, Bermuda, Cyprus) provides enhanced corporate privacy and may offer tax exemption benefits.

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Our offshore incorporation services include:

• Company Formation in Offshore Jurisdictions

• Economic Substance Filing (if applicable)

• Maintaining Registers of Shareholders, Directors & Charges

• Ensuring Regulatory Compliance in Offshore Jurisdictions

Opening a corporate bank account is a fundamental step after company incorporation. Hong Kong’s business-friendly banking system offers seamless account operations with online banking integration, enabling companies to efficiently manage daily transactions, fund transfers, and cross-border payments.

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Windward facilitate the bank account opening process by coordinating with banks to ensure a smooth and efficient application experience for our clients.

As the world’s second-largest economy, China offers immense business opportunities for foreign enterprises. With its rapid growth and increasing market liberalization, many international companies are expanding into the Chinese market.

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At Windward, our expert team provides a one-stop service to help businesses establish a presence in China, ensuring a smooth setup process and helping clients capture growth opportunities in the Greater Bay Area (GBA).

 A trademark is a crucial asset for brand identity, serving as a distinctive mark that differentiates products or services. In Hong Kong, trademarks are protected under the Trade Marks Ordinance and common law, and can consist of words, logos, colors, sounds, or a combination of these elements. 

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Why Register?

• Brand Recognition – Distinguishes your products/services in the market.

• Quality Assurance – Enhances consumer trust and credibility.

• Advertising & Marketing – Strengthens brand visibility and market presence.​

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Hong Kong Trademark Registration Process:

1. Available for individuals and corporations

2. Operates under a “one mark, one class” system, covering 45 trademark categories

3. Must be completed within 12 months to avoid cancellation

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Our Services Cover:

• Hong Kong, Mainland China & International Trademark Registration (e.g., Australia, Singapore)

• Trademark Protection & Advisory

• Brand Strategy & Competitive Positioning  

With a robust legal and tax framework, Hong Kong allows free movement of capital and contractual payments without foreign exchange controls, while also offering tax exemptions on offshore income. Establishing a Hong Kong limited company enables businesses to expand internationally and seize global opportunities.

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At Windward, we offer a one-stop service for Hong Kong company incorporation, including:

• Company Name Search & Registration

• Drafting Statutory Documents

• Acting as Company Secretary

• Providing a Registered Office Address

• Acting as the Designated Representative for the Significant Controllers Register

The role of a company secretary is critical for all businesses, particularly listed companies, which must strictly comply with the Listing Rules and other regulatory requirements. A company secretary must have in-depth knowledge of corporate governance and compliance to ensure regulatory adherence while supporting corporate strategy.

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With extensive expertise, Windward provides comprehensive company secretarial services to listed companies, assisting in Listing Rules compliance and corporate governance advisory, thereby reducing administrative burdens and allowing businesses to focus on growth.

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Key Responsibilities of a Listed Company Secretary:

1. Working with the Board & Committees – Ensuring regulatory compliance and maintaining governance frameworks.

2. Ensuring Board Compliance – Meeting requirements under Listing Rules.

3. Professional Qualifications Requirement – Listed company secretaries must hold academic or professional qualifications, such as HKCGI membership, law, or accounting credentials.

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Windward’s Services for Listed Companies:

• Providing a Qualified Company Secretary

• Secretarial & Compliance Support

• Authorized Representative Services

• Financial & Performance Reporting

• AGM & Shareholder Meeting Management

• Board Governance & Compliance Advisory

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With customized solutions, we help listed companies streamline compliance processes, reduce regulatory risks, and stay up to date with evolving corporate governance standards, allowing management to focus on business growth.

If you need to suspend or close your business, Windward can assist with:

• Liquidation procedures, acting as a liquidator

• Deregistration & license withdrawal

• Applying for a Hong Kong company’s dormant status

• Guidance on company or branch closure, ensuring a structured exit process

Windward’s independent and trusted professional team offers escrow and corporate transaction services, playing a key role in acquisitions and financing projects. Our secure solutions enhance protection for contracting parties, project owners, and intermediaries, while ensuring strong contractual safeguards.

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Key Features of Our Escrow Services:

• Dedicated Client Trust Accounts – Funds are held securely in a designated escrow account for maximum protection.

• Clear & Transparent Escrow Agreement Terms – Providing strong legal protection.

• Strict Internal Controls – Implementing segregation of duties to enhance security and accountability.

• Management-Approved Payments – Ensuring trust and reliability in transactions.

• Efficient Workflow – Enabling smooth execution and timely services.

• Quick Turnaround Commitment – Ensuring prompt handling of client requests.

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Our Services Include:

• Acting as Corporate Legal Documentation Agent

• Escrow Transaction Services

• Escrow Bank Account Opening

• Fund Custody & Payment Services

• Verification of Government Grant & Subsidy Claim Documents

• Accounting & Reporting Services

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At Windward, we are committed to delivering secure, efficient, and professional services to support our clients in achieving business success.